ASAP - (Senior) Project Assistant / Coordinator (m/f/d) 100%

Michael Page seeks a Senior Project Assistant/Coordinator in Zürich to support transformation initiatives through governance, scheduling, and operational process improvement.

This position acts as a central hub for business cadence and governance, providing essential operational support for transformation efforts. The coordinator bridges the gap between project teams, business leaders, and functional stakeholders to ensure alignment and smooth execution.

Responsibilities

• Organize and schedule recurring business reviews, planning sessions, workshops, and governance meetings across various teams.
• Manage integrated calendars to ensure alignment of key milestones and review cycles.
• Support the implementation of new business operating rhythms and governance frameworks.
• Create, maintain, and improve operational documentation and process materials.
• Develop standardized templates, meeting structures, agendas, and reporting tools.
• Track commitments, deliverables, and deadlines across workstreams.
• Proactively follow up on outstanding actions and escalate potential risks where required.
• Provide day-to-day operational support for transformation initiatives.
• Monitor project progress and identify opportunities to improve efficiency and execution.
• Identify gaps, inefficiencies, and operational challenges within existing processes.
• Propose and implement practical solutions that improve coordination and consistency.
• Help establish scalable practices and tools that can be adopted across departments.

Requirements

• Bachelor's degree in Business Administration, Operations, Project Management, or a related field.
• Proven experience in program coordination, project support, business operations, or transformation environments.
• Experience working within fast-paced, matrixed organizations.
• Proficiency with collaboration, productivity, and project management tools.

Nice to have

• Exposure to organizational change programs or business transformation initiatives.

About the company

Michael Page supports a culture of accountability, structure, and operational excellence.

• The role supports a culture of accountability, structure, and operational excellence.