Executive Assistant to GM

Michael Page seeks a Senior Executive Assistant to provide high-level support to the General Manager in Geneva, acting as a central liaison for internal and external stakeholders.

This position serves as the primary support for the General Manager, ensuring efficient management of executive schedules and communications. The role functions as a critical bridge between the GM and various internal teams as well as external partners, facilitating smooth operations and strategic alignment.

Responsibilities

• Oversee the General Manager's calendar to prioritize meetings and business obligations effectively.
• Arrange all domestic and international travel logistics, including flights, visas, accommodation, and transport.
• Draft and prepare meeting agendas, presentations, reports, briefing notes, and official correspondence.
• Filter incoming communications and ensure prompt responses and necessary follow-ups.
• Maintain strict confidentiality when handling sensitive or proprietary information.
• Plan and coordinate internal and external meetings, including logistics, material preparation, and action tracking.
• Attend relevant meetings to record minutes and monitor the completion of assigned action items.
• Organize leadership committees, management reviews, and business strategy sessions.
• Assist in the planning of company events, client engagements, off-site retreats, and executive visits.
• Foster strong working relationships across different departments and with external collaborators.
• Drive communication flow and ensure timely progress on key business initiatives.
• Create executive summaries, dashboards, and detailed reports for leadership review.
• Track deadlines and oversee the follow-up on strategic projects and major deliverables.
• Help with budget monitoring, expense reporting, and invoice processing as needed.
• Keep filing systems and business records accurate and up to date.
• Support corporate governance tasks and manage document control processes.
• Track milestones, risks, and actions for strategic initiatives to aid decision-making.
• Coordinate cross-functional projects to ensure stakeholder alignment.
• Monitor project progress and prepare status updates for senior leadership.

Requirements

• Bachelor's degree in Business Administration, Management, Finance, Hospitality, or equivalent professional experience.
• At least five years of experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting C-suite or senior leadership.
• Proven track record of supporting senior executives in international, fast-paced environments.
• Fluent proficiency in both English and French.
• Advanced skills in the Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Nice to have

• Prior experience working within multinational organizations is highly valued.
• Familiarity with ERP systems, expense management software, and collaboration platforms is advantageous.