Project Administrator

The company seeks a Project Administrator in Geneva to coordinate philanthropic projects, manage budgets, and liaise with stakeholders. This full-time, on-site role requires strong administrative and multilingual skills.

Reporting to senior leadership, this position acts as a central liaison for internal and external partners while handling the daily administration and coordination of a diverse portfolio of charitable initiatives and associated funds.

Responsibilities

• Handle the day-to-day operational and administrative tasks for various philanthropic funds and projects.
• Organize governance meetings and steering committees, including preparing materials, recording minutes, and tracking action items.
• Manage the grant lifecycle, covering due diligence, contract drafting, payment processing, and ensuring timely reporting.
• Engage external consultants and project contributors as needed to support project delivery.
• Track budgets, financial commitments, and cash flow for designated funds.
• Maintain smooth project operations by regularly communicating with donors and key partners.
• Assist in launching and rolling out new charitable initiatives.
• Participate in organizational development efforts, process enhancements, and the adoption of new digital tools.
• Utilize CRM, ERP, and Microsoft-based systems to streamline administration and reporting.

Requirements

• Hold a university degree or an equivalent professional qualification.
• Possess at least five years of experience in project, program, or operational administration, with a focus on budget oversight.
• Demonstrate fluent written and spoken proficiency in both French and English.
• Exhibit strong capabilities in managing relationships and coordinating diverse groups.
• Showcase excellent communication, drafting, and presentation skills.
• Effectively juggle multiple priorities while maintaining structure and precision.
• Apply an analytical approach with strong organizational abilities and comfort handling financial information.
• Work proactively and autonomously with a solutions-focused mindset.

Nice to have

• Previous experience working within a foundation, non-profit, SME, or comparable setting.
• Knowledge of additional languages, especially German.

What the company offers

• Contribute to a meaningful mission centered on creating positive social change.
• Enjoy a collaborative and dynamic workplace that grants considerable independence.
• Gain exposure to diverse projects and international partners.
• Play an active role in shaping the growth of a purpose-driven organization.

About the company

Based in Geneva, the client is an established non-profit dedicated to advancing philanthropic initiatives and managing charitable projects with a global scope.

• The organization focuses on delivering positive social impact through its charitable work.
• The team operates in a collaborative environment that values autonomy and diverse project exposure.