Receptionist and Office Assistant (ASAP)

Michael Page is hiring a Receptionist and Office Assistant for an immediate, on-site role in Geneva. The position combines front-desk duties with broad administrative support for the team.

This position acts as the primary face of the business, welcoming guests and handling initial inquiries. The incumbent provides essential administrative and logistical support to ensure the office runs smoothly and the wider team can focus on their core tasks.

Responsibilities

• Greet visitors and clients with a professional and welcoming demeanor.
• Manage incoming communications, including phone calls, emails, and general questions.
• Organize meeting room schedules and prepare spaces for internal meetings.
• Process incoming and outgoing mail, as well as coordinate courier and delivery services.
• Assist in planning meetings, corporate events, and employee travel arrangements.
• Monitor office inventory and coordinate with external vendors and service providers.
• Perform general clerical duties such as data entry, filing, and document preparation.
• Help facilitate the onboarding process and logistical setup for new hires.
• Keep the reception area and shared spaces clean and orderly.
• Provide flexible administrative assistance to management and other departments as needed.

Requirements

• Prior experience in reception, front office, or general administrative support roles.
• Exceptional interpersonal abilities and a strong commitment to customer service.
• Proven capacity to organize tasks efficiently and handle multiple priorities simultaneously.
• A reliable, proactive work ethic with a keen attention to detail.
• Clear verbal and written communication skills alongside a polished professional presence.
• Proficiency in the Microsoft Office suite, specifically Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while contributing effectively to team goals.

Nice to have

• Background working in international or highly professional corporate settings.

What the company offers

• Prime location in central Geneva with easy access to public transportation.
• Opportunity to begin employment immediately.
• Competitive compensation package including additional benefits.
• A supportive workplace culture characterized by professionalism and collegiality.
• A varied workload with diverse administrative challenges.