Project Coordinator (m/f/d) 100%

Bühlmann (Switzerland) seeks a Project Coordinator in Schönenbuch to support project managers with planning, documentation, and communication for cross-functional initiatives. This on-site, full-time mid-level role focuses on administrative coordination rather than decision-making.

This position acts as a support function for the Project Management Office, assisting assigned Project Managers or the Head of PMO with the logistical and administrative aspects of project execution. The coordinator facilitates planning, scheduling, and tracking activities without holding authority over project scope, budget, or final delivery outcomes.

Responsibilities

• Arrange and facilitate project meetings, workshops, steering committees, and governance forums.
• Draft agendas, record meeting minutes, and manage action logs to ensure follow-up on decisions.
• Maintain up-to-date project documentation, trackers, dashboards, and reporting systems.
• Gather project updates and assist in preparing portfolio-level reports.
• Contribute to monthly, quarterly, and annual portfolio review processes.
• Track resource planning, capacity allocation, and portfolio status information.
• Ensure all project data is accurate, current, and easily accessible to stakeholders.
• Monitor actions, deadlines, and deliverables to keep project teams on track.
• Coordinate communication channels between project teams, functional departments, and external stakeholders.
• Help onboard new members to project teams.
• Support training initiatives aimed at building project management capabilities.
• Assist in improving PMO processes, tools, and templates for continuous improvement.
• Provide administrative assistance for strategic programs and leadership initiatives.

Requirements

• Bachelor's degree in Life Sciences, Biotechnology, Biomedical Engineering, Pharmacy, Chemistry, Engineering, Business, or a related discipline.
• Prior experience in project coordination, PMO support, or project administration.
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint.
• Fluent command of the English language.

Nice to have

• Project Management certification such as CAPM, PRINCE2 Foundation, or equivalent.
• Experience in regulated industries like IVD, Medical Devices, Biotechnology, Pharmaceutical, or Life Sciences.
• Background supporting cross-functional projects involving R&D, Operations, Quality, Regulatory Affairs, and Commercial teams.
• Experience working in international, matrix-style organizations.
• Familiarity with tools like Teams, Planner, SharePoint, Smartsheet, or MS Project.
• Knowledge of the German language.

What the company offers

• A pivotal role supporting high-impact strategic projects within an innovative and growing IVD company.
• A dynamic, international, and collaborative environment characterized by flat hierarchies and swift decision-making.
• Significant autonomy in managing daily coordination tasks with room for personal initiative.
• Opportunity to engage with diverse stakeholders across Product Development, Operations, Quality, Regulatory Affairs, and Commercial functions.

About the company

Bühlmann (Switzerland) is an innovative and expanding company in the In Vitro Diagnostics (IVD) sector. The organization fosters a dynamic, international, and collaborative atmosphere defined by flat hierarchies and short decision-making paths. A strong culture of ownership encourages employees to take responsibility and drive results.

• Innovative and growing IVD company.
• Dynamic, international, and collaborative work environment.
• Flat hierarchies and short decision-making paths.
• Strong culture of ownership.