Senior Executive Assistant

Roger Dubuis seeks a Senior Executive Assistant in Meyrin to provide comprehensive administrative and project support to the CEO and Executive Committee.

Based at the Roger Dubuis manufacture in Meyrin, this position serves as the central hub for the CEO and the Executive Committee. The role ensures seamless daily operations, manages complex scheduling, and supports the execution of key strategic initiatives through effective communication and organization.

Responsibilities

• Act as the main liaison for the CEO, handling all incoming calls, correspondence, and ensuring proper follow-up.
• Create and polish high-quality presentations and documents for internal and external stakeholders, focusing on clarity and visual impact.
• Manage the CEO’s calendar by prioritizing requests, resolving scheduling conflicts, and optimizing daily workflows.
• Coordinate all meeting logistics, including invitations, room setup, video conferencing, catering, and agenda preparation.
• Arrange full business travel itineraries for the Executive Committee, covering flights, visas, accommodation, and transfers.
• Welcome external visitors and providers, ensuring a professional and hospitable reception.
• Support Executive Committee and cross-functional meetings by drafting agendas and recording minutes.
• Track project deadlines and follow up on pending items to ensure timely resolution.
• Assist in coordinating strategic projects, monitoring progress against objectives.
• Prepare project briefs, status reports, and updates for the CEO, highlighting milestones and potential risks.
• Handle highly confidential matters and special assignments with discretion and sound judgment.
• Process expense reports and provide occasional personal assistance to the CEO as needed.

Requirements

• More than five years of experience in a similar executive support role, preferably within the luxury sector.
• Demonstrates exceptional professionalism, integrity, and discretion when handling sensitive information.
• Strong organizational abilities with meticulous attention to detail and effective multitasking skills.
• Customer-focused mindset with a solution-oriented approach.
• Ability to respond quickly and appropriately to urgent situations.
• Excellent verbal and written communication skills, paired with a dynamic and approachable demeanor.
• Fluency in both French and English.
• Proficiency in the Microsoft Office Suite, including PowerPoint.

About the company

Roger Dubuis is a Geneva-based Swiss Maison that has led contemporary Haute Horlogerie since 1995. The brand combines exceptional watchmaking expertise with bold, daring designs. Determination drives the company, while its signature traits include extravagance and a relentless quest for excellence in craftsmanship and unique skills.

• Pioneering spirit in contemporary Haute Horlogerie since 1995.
• Commitment to combining fine watchmaking mechanisms with powerful, daring aesthetics.
• Core values of boldness, extravagance, and determination.
• Focus on excellence, precise craftsmanship, and the development of unique skills.