Senior Executive Assistant

The company seeks a Senior Executive Assistant to provide comprehensive administrative and project support to the CEO and Executive Committee at its Meyrin location.

Based in Meyrin at the Manufacture Roger Dubuis, this position acts as the central support hub for the CEO and the Executive Committee. The role ensures smooth daily operations, manages complex schedules, and facilitates the execution of strategic initiatives through effective coordination and communication.

Responsibilities

• Screen and route phone calls while managing all incoming correspondence for the CEO, ensuring proper follow-up.
• Create and polish high-quality documents and presentations for internal and external stakeholders, emphasizing clarity and visual appeal.
• Oversee complex calendars, resolve scheduling conflicts, and prioritize requests to maintain efficient daily workflows.
• Coordinate all meeting logistics, including invitations, room setup, video conferencing, catering, and agenda preparation.
• Arrange detailed business travel for the Executive Committee, covering flights, visas, accommodation, and itineraries.
• Welcome external visitors and providers with a professional and courteous demeanor.
• Draft agendas and record minutes for Executive Committee and cross-functional meetings.
• Track project deadlines and follow up on pending items to ensure timely resolution.
• Support strategic projects by preparing briefs, status reports, and updates that highlight milestones and potential obstacles.
• Handle highly confidential matters and special assignments with discretion and sound judgment.
• Process expense reports and maintain strong working relationships with senior leadership while providing occasional personal assistance to the CEO.

Requirements

• More than five years of experience in a comparable executive support role, preferably within the luxury sector.
• Demonstrates exceptional professionalism, integrity, and discretion when handling sensitive information.
• Exhibits outstanding organizational abilities, attention to detail, and the capacity to manage multiple tasks simultaneously.
• Maintains a strong service orientation and consistently delivers solution-focused outcomes.
• Responds promptly and effectively to urgent situations or unexpected changes.
• Possesses excellent communication skills and a dynamic, approachable personality.
• Fluent proficiency in both French and English.
• Strong command of the Microsoft Office Suite.

About the company

Established in 1995, Roger Dubuis stands as a leading force in contemporary Haute Horlogerie. The Geneva-based Swiss Maison combines exceptional watchmaking expertise with bold, daring designs that reflect a commitment to excellence and extravagance. Determination drives the brand, which continuously pursues unique skills and the perfect execution of its audacious creations.

• At the forefront of contemporary Haute Horlogerie since 1995.
• Combines substantial watchmaking expertise with powerful and daring designs.
• Boldness and extravagance define the brand's identity.
• Driven by determination and a quest for excellence.
• Focused on developing unique skills and perfecting every gesture.