Administration Assistant

CTC Resourcing Solutions AG seeks an Administration Assistant in the Valais region to support a global pharmaceutical leader. The role involves comprehensive office management, executive support, and administrative coordination.

This position is located in the Valais region of Switzerland and serves as a key administrative support function for a worldwide leader in active pharmaceutical ingredients. The assistant ensures smooth daily operations, manages executive schedules, and coordinates internal projects and events.

Responsibilities

• Deliver broad administrative assistance to the team.
• Register employees and visitors for site access.
• Process purchase orders for office needs and project materials.
• Coordinate meeting logistics, including room reservations and office planning.
• Draft meeting notes and track the completion of action items.
• Handle expense and training documentation.
• Assist with time tracking and new hire onboarding processes.
• Arrange visitor logistics, such as badges, catering, and schedules.
• Oversee the CEO’s calendar and schedule appointments.
• Help lead project groups and assist with event organization.
• Provide backup coverage for colleagues during absences.

Requirements

• Hold a valid Swiss or EU work permit, or possess Swiss/EU citizenship.
• Complete a commercial apprenticeship (EFZ), hold a degree, or have equivalent training.
• Communicate fluently in both German and English, including writing and speaking.
• Demonstrate advanced proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint, SharePoint).
• Work independently with a proactive and dependable approach.
• Show strong organizational abilities and a high sense of responsibility.
• Possess good IT literacy and effective communication skills.

Nice to have

• Experience with SAP or Ariba systems is advantageous.

About the company

The client is a global market leader specializing in the production and process support of active pharmaceutical ingredients.