Administrative Assistant

Academic Work Switzerland SA seeks an Administrative Assistant for its Medical and Anti-Doping Department in Nyon. This hybrid role supports a digital health data platform and team operations.

The position operates within the Medical and Anti-Doping Department of a sports organization, supporting a team of 15 professionals. The department is currently implementing a digital platform designed to centralize and monitor the health data of European players and clubs. The role functions as an operational facilitator, assisting platform users, organizing events, and ensuring regulatory compliance.

Responsibilities

• Route and manage incoming queries for the Medical Department inbox, specifically those related to the medical platform.
• Execute administrative tasks such as time management and e-procurement using SAP.
• Prepare, track, and update documentation for medical regulations and platform materials using the Author-It system.
• Coordinate logistics for committee meetings and symposiums, including venue selection and travel arrangements.
• Monitor project actions, timelines, and deliverables for platform initiatives.
• Provide logistical support for major tournament finals and youth league competitions.

Requirements

• Demonstrated experience in administrative support, project coordination, or event logistics.
• Fluent proficiency in English.
• Strong command of Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Basic familiarity with SAP or e-procurement systems.

Nice to have

• An interest in medicine or anatomy.

About the company

The team is characterized as dynamic and passionate, fostering an energetic work environment within the Medical and Anti-Doping Department.

• The team is described as dynamic and passionate.