ETH Zurich seeks a mid-level administrative assistant for a research group in Zürich, Switzerland. The role involves managing administrative and financial tasks, personnel contracts, and supporting events, with hybrid work and flexible models available.
This position provides administrative support to a research group of approximately 15 people, handling personnel matters, budgeting, reporting, and event coordination. The role requires strong organizational skills and bilingual proficiency in English and German.
Responsibilities
- Provide administrative support to a research group of around 15 members
- Manage the group’s finances and budget, including research grants
- Handle personnel administration, including contracts
- Prepare annual reports for the research group
- Perform general administrative tasks
- Assist with events organized by the research group
- Manage correspondence in both English and German
Requirements
- Proven background in secretarial or administrative work, or a university degree such as a BSc in Business Administration
- Minimum of 3 years of professional experience as an administrative assistant or secretary
- Prior experience in an academic setting, preferably at a Swiss university
- Excellent written and spoken skills in both English and German
- Ability to work independently and with precision
- Willingness to collaborate effectively as part of a team
- Proficiency in computer tools including MS Office and SAP
Nice to have
- Preference for solution-oriented and unbureaucratic ways of working
What the company offers
- Support for work-life balance
- Flexible working options including part-time, mobile work, and job-sharing
- Access to childcare through the kihz foundation of UZH and ETH
- Opportunities for learning and professional development
- Access to continuing education courses offered by UZH and the Canton of Zurich
- Participation in the joint Language Center run by ETH Zurich
About the company
ETH Zurich fosters a service-oriented, dynamic, and communicative work environment. The organization values teamwork and encourages solution-focused, efficient approaches to administrative tasks.
- Service-oriented and communicative work style
- Team-based collaboration
- Solution-oriented and unbureaucratic approaches
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