Administrative Specialist (70% - 90%)

Swiss TPH seeks an Administrative Specialist to provide logistical and administrative support to project leaders and global staff, requiring strong German and English skills and experience in accounting.

This position serves as a key support function within the Project Administration Unit, assisting Unit Heads and Project Leaders with daily operations. The role ensures smooth administrative and logistical processes for employees worldwide, contributing to efforts aimed at improving health systems in various regions.

Responsibilities

• Managing project invoicing and financial tracking
• Monitoring project schedules and deadlines
• Coordinating travel logistics, including visa processing and expense billing
• Handling HR duties such as setting up consultancy agreements, maintaining data records, and onboarding new team members
• Providing administrative and logistical assistance to offices and staff located abroad
• Planning and organizing meetings and events

Requirements

• Completion of a commercial apprenticeship or an equivalent qualification
• At least four years of professional work experience
• Proven background in accounting and billing procedures
• Advanced proficiency in MS Office, specifically Excel and Word
• Fluent oral and written command of both German and English, with at least one language being a native tongue

Nice to have

• Prior experience working in an international setting
• Functional knowledge of the French language
• A genuine interest in projects focused on resource-limited countries

What the company offers

• Joining a dedicated team known for rapid decision-making processes
• Working in a multicultural, diverse non-profit environment representing over 80 nationalities
• Engaging in meaningful work with partners primarily located in Africa and Eastern Europe
• Enjoying modern employment conditions, including flexible working arrangements and additional benefits

About the company

Swiss TPH stands as a leading global health institute, concentrating its efforts on low- and middle-income countries. The organization integrates research, education, and service delivery across local, national, and international scopes. With a workforce of 900 individuals from 80 different nations, the institute fosters a lively and interdisciplinary atmosphere.

• A world-leading focus on global health challenges in developing regions
• Integration of research, education, and services at multiple levels
• A diverse workforce comprising 900 employees from 80 nations
• A lively and interdisciplinary team culture

How to apply

Documents to submit:

• Motivational letter
• Certificates and reference letters
• Names and contact information of 2