Administrative Specialist (80-100%)

Lonza seeks an Administrative Specialist to provide high-level operational support to the Global Quality Leadership Team in Basel, ensuring seamless daily operations in a global environment.

This position serves as a proactive coordinator for the Global Quality Leadership Team, managing complex schedules and facilitating daily operations within a fast-paced, international setting. The specialist ensures that leadership resources are optimized and that administrative processes run smoothly across various functions.

Responsibilities

• Coordinate intricate and rapidly changing calendars for senior leaders, handling meeting logistics and attendee management.
• Organize full domestic and international travel arrangements, including flights, visa processing, and lodging.
• Handle expense reporting and manage Purchase Requisitions through SAP Ariba to maintain clear budget oversight.
• Oversee SharePoint sites and Intranet pages to guarantee document accuracy and easy access to information.
• Deliver comprehensive support for leadership workshops and team meetings, whether held on-site, off-site, or virtually.
• Manage the onboarding integration for new employees by coordinating system access, equipment setup, and orientation materials.
• Foster cross-functional collaboration and serve as a primary contact within the "One Lonza" Admin Community.

Requirements

• Demonstrated experience supporting senior executives in an administrative or personal assistant role within an international context.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint), SharePoint, and SAP Ariba.
• Fluent English communication skills, both written and verbal, to engage effectively with global stakeholders.
• Ability to independently prioritize a heavy workload while maintaining precision under tight deadlines.
• Proven history of handling highly confidential and sensitive information with strict integrity.
• Strong collaborative abilities to navigate different organizational levels and functions effectively.
• A degree or apprenticeship in Business Administration, Project Management, or Event Management.

What the company offers

• An agile career path within a dynamic work culture.
• An inclusive and ethical workplace environment.
• Compensation programs designed to recognize high performance.

About the company

Lonza manufactures medicines across more than 30 sites on five continents. The company is committed to creating an inclusive environment for all employees and values diversity. Its core values include Collaboration, Accountability, Excellence, Passion, and Integrity.

• Core values of Collaboration, Accountability, Excellence, Passion, and Integrity.
• Commitment to diversity and an inclusive environment for all employees.
• Global presence with manufacturing sites across five continents.