Executive Assistant

Johnson & Johnson seeks a Senior Executive Assistant in Zug, CH, to provide high-level administrative support to the EMEA and Global Precision Medicine Business Development teams.

This position serves as the primary administrative partner to the VP of Global Business Development, Precision Medicine & Regions. The role is dedicated to ensuring the smooth operation of the EMEA-based Business Development team and the global Precision Medicine Business Development group by managing complex schedules, sensitive documentation, and strategic event coordination.

Responsibilities

• Manage intricate and dynamic calendars, including scheduling meetings with internal stakeholders and external partners.
• Draft and prepare highly confidential materials such as presentations, memos, and correspondence.
• Organize domestic and international travel arrangements and process detailed expense reports.
• Assist in the planning and coordination of major regional partnering events.
• Arrange partnering meetings for conferences and other external engagements.
• Maintain and coordinate data rooms to facilitate business development and due diligence processes.
• Provide administrative assistance for JFORCE entries and updates.
• Manage Global Services Service Excellence & Experience engagements, including statements of work and purchase orders.
• Handle confidential correspondence and interact diplomatically with senior leaders, partners, and vendors.
• Maintain the office environment and act as the single point of contact for facilities issues.

Requirements

• High school diploma or equivalent.
• At least 6 years of experience in an administrative role supporting senior management.
• Ability to anticipate executive needs and prepare information for review and action.
• Strong organizational skills and attention to detail.
• Excellent communication skills, including proficiency in English.
• Strong leadership, interpersonal, teamwork, analytical, and problem-solving skills.
• Sound judgment and discretion with the ability to independently assess and resolve complex situations and shift priorities as needed.

Nice to have

• Advanced degree.
• Experience with Zoom and/or Microsoft Teams.
• Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or running budgets.
• Experience supporting a large organization.
• Ability to innovatively lead a large organization in planning for international meetings.

About the company

Johnson & Johnson is guided by a Credo and is responsible to employees who work with them throughout the world. The company provides an inclusive work environment where each person is considered as an individual. The company respects the diversity and dignity of employees and recognizes their merit.

• Guided by a Credo and responsible to employees worldwide.
• Inclusive work environment where each person is considered as an individual.
• Respects the diversity and dignity of employees and recognizes their merit.