Senior Executive Assistant

Johnson & Johnson seeks a Senior Executive Assistant to partner with the IM EMEA Company Group Chairman, managing complex calendars, strategic initiatives, and high-level stakeholder coordination in Zug.

This position acts as a trusted business partner to the IM EMEA Company Group Chairman, focusing on enabling executive effectiveness within a complex international organization. The role is central to supporting the execution of key regional initiatives and projects, ensuring seamless operations across the EMEA leadership team.

Responsibilities

• Provide primary executive support to the IM EMEA Company Group Chairman and the broader EMEA Leadership Team.
• Oversee a highly complex calendar spanning multiple geographies, time zones, and diverse stakeholder groups.
• Arrange domestic and international travel, including leadership meetings, business reviews, and executive engagements.
• Draft briefing documents, presentations, agendas, and executive correspondence with precision.
• Manage highly sensitive and confidential information with utmost discretion and professionalism.
• Assist in the planning, implementation, and monitoring of strategic EMEA initiatives and leadership priorities.
• Create and maintain project plans, governance trackers, milestone reviews, and executive dashboards.
• Coordinate leadership team meetings, business reviews, strategy sessions, and off-site events.
• Cultivate trusted relationships with senior leaders, fellow executive assistants, and key internal and external partners.
• Utilize digital solutions, data insights, and AI-enabled productivity tools to boost efficiency.
• Handle budget tracking, purchase orders, invoices, and other operational processes as required.

Requirements

• At least 8 years of professional experience in executive support, business operations, or project coordination.
• Proven track record of supporting senior executives in global, matrixed organizations.
• Demonstrated ability to handle highly confidential information and sensitive business matters with discretion.
• Experience coordinating complex projects involving multiple stakeholders.
• Strong capability to manage competing priorities with minimal supervision.
• Direct experience working with senior leadership teams.

Nice to have

• Experience supporting Chairman, President, Company Group Chair, Executive Committee, or equivalent senior leadership levels.
• Background in healthcare, pharmaceuticals, medical technology, or another highly regulated industry.
• Formal project management training or certification such as PMP, Prince2, Agile, or equivalent.
• Experience supporting regional or global leadership organizations.

About the company

Johnson & Johnson operates with the belief that health is everything, aiming to build a world where complex diseases are prevented, treated, and cured. The company fosters an inclusive work environment where each person is considered as an individual, respecting the diversity and dignity of employees and recognizing their merit.

• Commitment to preventing, treating, and curing complex diseases.
• Inclusive work environment valuing each individual.
• Respect for diversity and dignity of employees.
• Recognition of employee merit.