Executive Assistant

Commodity Supplies AG seeks an Executive Assistant to support C-level leadership in Wollerau/Zurich. The role involves calendar management, communications, office oversight, and event coordination on an onsite basis.

The company is looking for an Executive Assistant to provide direct support to its leadership team. This position ensures daily operations run efficiently by handling scheduling, correspondence, and administrative duties for C-level executives. The role also includes managing office functions and coordinating events, with work split between the Wollerau and Zurich locations.

Responsibilities

• Schedule and coordinate meetings, appointments, and travel for top executives.
• Act as the primary liaison for internal and external communications on behalf of leadership.
• Plan executive meetings, draft agendas, and record minutes as required.
• Keep accurate records of executive schedules and relevant company documentation.
• Proactively identify and resolve administrative challenges before they impact leadership.
• Handle general office management, including inventory, facility upkeep, and vendor relations.
• Coordinate internal and external events, such as team retreats, workshops, and client gatherings.

Requirements

• At least five years of experience as a Personal or Executive Assistant.
• Proven ability to manage multiple tasks and prioritize effectively.
• Fluent verbal and written communication skills in both English and German.
• High level of discretion and reliability when dealing with confidential matters.
• Competence in MS Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong time management and problem-solving capabilities.

Nice to have

• Experience collaborating with international teams or managing across different time zones.
• Background in business administration, project coordination, or customer support.
• Familiarity or interest in the logistics, technology, or supply chain industries.