Project Coordinator

ETH Zurich seeks a Project Coordinator for the ETEL-AI initiative, an 18-month hybrid role focused on adapting an open-source AI learning platform for international organizations in Zürich.

The ETEL-AI project is an international innovation effort spanning 18 months, dedicated to adapting an open-source, multilingual AI-assisted learning platform for use by global organizations. This position plays a central role in combining platform adaptation, psychometric quality assurance, and multilingual adjustments, culminating in a pilot deployment within UNITAR's training programs.

Responsibilities

• Act as the main operational liaison and governance point of contact for all project partners.
• Schedule coordination meetings, draft agendas and briefing materials, and ensure tasks are completed.
• Manage the integrated project plan across work packages, tracking milestones, dependencies, and critical paths.
• Monitor progress against set milestones and escalate any risks or delays promptly.
• Facilitate the operational integration of the ETEL-AI platform into UNITAR's existing training curriculum.
• Manage interfaces between trainers, subject matter experts, and engineering teams.
• Arrange logistics for feedback collection and evaluation activities for learners and program staff.
• Organize and support living-lab co-design workshops with partner organizations.
• Document operational requirements and maintain a structured log of decisions.
• Oversee the project risk and issue register, coordinating necessary mitigation actions.
• Coordinate the preparation of data-protection agreements and consent arrangements.
• Track architecture reviews, cybersecurity assessments, and production-readiness steps.
• Assist with production transition and handover activities.
• Coordinate evidence and acceptance criteria for milestone reporting.
• Support grant administration and reporting by consolidating inputs from partners.
• Prepare progress updates, briefing notes, and presentations for governance and funder reporting.
• Coordinate communication and dissemination activities.

Requirements

• A university degree in a relevant field such as design, education, social sciences, humanities, innovation, international development, or public policy.
• Substantial experience in coordinating interdisciplinary research, education, innovation, or knowledge-exchange projects.
• Proven track record of planning and facilitating co-design processes and stakeholder workshops.
• Experience developing or delivering curricula, learning experiences, or training activities.
• Excellent organizational and project-management skills.
• Excellent written and spoken English.
• Ability to work independently, reliably and collaboratively.
• Willingness to travel occasionally between Geneva, Zurich and Lausanne.

Nice to have

• An advanced degree is an advantage.
• Experience within externally funded and multi-institutional collaborations.
• Experience with digital learning, AI literacy or AI-supported education.
• Experience working with a United Nations entity, international organization, humanitarian organization, university or comparable public-interest partnership.
• Knowledge of French, German or another United Nations language.

What the company offers

• A fixed-term position at 60% for 18 months.
• A visible coordination role in the real-world deployment of responsible, multilingual and open-source AI for education.
• Collaboration with an international team spanning AI, education, psychometrics, design research, international development, cybersecurity and secure digital infrastructure.
• The opportunity to help shape a reusable digital public good with potential application across the United Nations system.
• A role with substantial autonomy and direct impact at the interface of research, program delivery and institutional adoption.

About the company

The ETEL-AI project involves collaboration with international partners including UNITAR, ETH Zurich, EPFL and UNICC.

• Collaboration with international partners including UNITAR, ETH Zurich, EPFL and UNICC.