Workplace Specialist

Neuralconcept in Lausanne seeks a Mid-level Workplace Specialist for a part-time, onsite role. The position focuses on maintaining a welcoming, well-run office environment, supporting employees and visitors, and ensuring smooth daily operations with a strong emphasis on service and organization.

This role is designed for a warm, proactive individual who values people and takes pride in creating a welcoming, well-organized workspace. As part of the Operations team, the Workplace Specialist will serve as a key presence in the Lausanne headquarters, ensuring seamless office operations and a positive experience for all. The position begins at 60-80% and offers a clear path to full-time as the company grows.

Responsibilities

• Keep the office space consistently clean, organized, fully stocked, and visually appealing
• Manage coordination with vendors for supplies, catering, deliveries, and maintenance services
• Anticipate operational needs and address issues before they impact the team
• Act as the primary, trusted contact for employees' daily requests and support
• Assist with onboarding new hires and ensure they feel welcomed from day one
• Handle all employee and visitor requests with discretion, care, and confidentiality
• Greet visitors professionally and warmly, representing the office as a welcoming hub
• Support planning and execution of internal and external events, including logistics, setup, catering, and on-site coordination
• Ensure meeting rooms are always prepared, inviting, and equipped with working technology
• Operate independently using AV systems, video conferencing, IT setup, and AI tools and automation

Requirements

• Warm, people-focused personality with a natural ability to make others feel welcome and valued
• Prior experience in hospitality, office coordination, or a customer-facing service role
• Proactive and hands-on approach—identifies tasks and takes initiative without prompting
• Highly organized with strong attention to detail and presentation standards
• Comfortable and proficient with AV, video conferencing, IT setup, AI tools, and automation
• Familiar with common office platforms such as G-suite and Slack
• Discreet, dependable, and trustworthy in handling sensitive information
• Energetic and adaptable in fast-paced, dynamic work environments
• Available onsite daily, with flexibility to adjust hours for special events or guests
• Fluent in both English and French

Nice to have

• Experience in a start-up or fast-paced environment is a strong advantage

About the company

Neuralconcept is committed to fostering a diverse and inclusive workplace where employees can grow and thrive.

• Diverse and inclusive work environment
• Supportive culture focused on employee growth and well-being