People Operations Specialist (12-month FTC)

Frontify seeks a People Operations Specialist for a 12-month fixed-term contract in the Sankt Gallen area. This part-time hybrid role manages HR administration for Swiss and French entities, ensuring compliance and a positive employee experience.

This position serves as a central pillar within the People team, focusing on delivering a smooth and compliant employee journey from start to finish. The specialist ensures that administrative processes are accurate, scalable, and supportive of the broader organizational goals.

Responsibilities

• Handle end-to-end employee lifecycle tasks for the Swiss entity, including onboarding, contract management, leave tracking, and offboarding procedures.
• Oversee People Operations for the French entity, coordinating closely with external payroll providers to ensure accuracy.
• Act as the primary subject matter expert on Swiss labor regulations, advising on contracts, terminations, and parental leave policies.
• Communicate with Swiss government bodies, including tax authorities and immigration offices, primarily in German.
• Maintain data integrity and optimize workflows within the Personio HRIS platform.
• Address employee inquiries regarding benefits, policies, and contractual matters.
• Lead complex cross-functional projects, aligning stakeholders from People, Finance, and Legal departments.
• Identify opportunities to streamline HR processes and evaluate new technologies, including AI solutions.

Requirements

• At least four years of professional experience in People Operations, HR administration, or a closely related field.
• Comprehensive, practical understanding of Swiss labor law.
• Fluent proficiency in English and business-level fluency in German.
• Proven experience utilizing HRIS systems.
• Willingness to work in a hybrid model, requiring presence in the St. Gallen office one day per week.

Nice to have

• Prior experience in a scaling technology firm or international setting.
• Ability to communicate in French.
• Advanced proficiency with the Personio platform.
• An interest in artificial intelligence and a proactive approach to testing new tools.

What the company offers

• Minimum of 25 days of annual leave.
• Dedicated paid days for education and wellbeing.
• Access to a fully stocked kitchen.
• Localized employee benefits.
• Invitations to annual company gatherings, such as the summer meet-up.
• A flexible work environment with opportunities for professional growth and exposure to innovative tech.

About the company

Frontify cultivates a vibrant workplace grounded in creativity, collaboration, and inclusion. The organization prioritizes building lasting relationships and fostering a strong sense of belonging among its team members. Honesty, integrity, and a genuine desire to support one another are core values, creating an environment where authenticity thrives and every voice is empowered.

• A culture built on creativity, collaboration, inclusion, and joy.
• Focus on nurturing lasting relationships and fostering a sense of belonging.
• Values honesty, integrity, and a deep-seated desire to support.
• An environment where authenticity and inclusion thrive, empowering every voice.