Executive Assistant to the CTO

Neuralconcept, a Series C company building AI-powered engineering software, seeks a Senior Executive Assistant to the CTO in Lausanne, CH. The role requires 3+ years of experience supporting C-level leaders, strong organizational skills, and proficiency in Google Workspace, Slack, and Notion. The position offers a hybrid work model, professional development, and the chance to contribute to global innovation in AI-assisted design.

Neuralconcept is pioneering AI-powered engineering software, with the CTO leading its technological vision. The Executive Assistant to the CTO serves as the key operational support, enabling the technology leader to focus on product innovation and team leadership. This role offers a unique chance to work at the intersection of advanced AI and engineering within a growing, high-performing company.

Responsibilities

• Manage the CTO’s calendar comprehensively, including scheduling across time zones, prioritizing requests, resolving conflicts, and safeguarding focused work periods.
• Organize and coordinate events involving the CTO, such as team offsites, conferences, customer meetings, and speaking engagements.
• Handle administrative and financial tasks, including processing invoices, expense reports, and purchase orders related to the CTO’s responsibilities.
• Draft and prepare essential communications for the CTO, including emails, meeting agendas, briefing notes, and follow-up summaries.
• Act as the CTO’s operational partner by proactively identifying and resolving logistical or administrative challenges before they impact productivity.

Requirements

• Minimum of 3 years as an Executive Assistant, Personal Assistant, or Chief of Staff, preferably supporting a C-level executive in a tech or scale-up environment.
• Proven ability to manage complex calendars across multiple time zones with full independence.
• Experience with administrative financial tasks, including invoice processing, expense tracking, and vendor coordination.
• Hands-on experience planning and executing professional events, such as internal offsites, client meetings, or industry conferences.
• Proficiency in productivity tools including Google Workspace (Gmail, Calendar, Meet), Slack, and Notion or similar platforms.
• Strong written and verbal communication skills in English.
• Highly organized, detail-focused, and capable of managing multiple priorities while maintaining strategic perspective.
• Discreet, reliable, and comfortable handling sensitive or confidential information.
• Self-starting and proactive—able to anticipate needs, take initiative, and ensure follow-through without constant direction.

Nice to have

• Prior experience in a B2B SaaS, deep-tech, or engineering software company.
• French language skills are considered a strong advantage.

What the company offers

• Collaborate with a top-tier technology team committed to excellence and innovation.
• Competitive salary and growth opportunities as the company scales.
• Work in a collaborative, multicultural environment where contributions are visible and acknowledged.
• Access to professional development and knowledge sharing with talented colleagues.
• Contribute to a global impact by supporting customers in adopting AI-assisted design for faster, smarter, and more sustainable innovation.
• Enjoy a hybrid work model with flexible hours—results and performance are prioritized over rigid schedules.

About the company

Neuralconcept is a Series C company focused on developing AI-powered engineering software. The company fosters a collaborative, multicultural environment where excellence and innovation are central. It encourages professional growth and knowledge sharing among its talented team, and is committed to making a global impact through AI-assisted design solutions.

• Commitment to excellence and innovation in AI-powered engineering software.
• Collaborative and multicultural work environment where contributions are recognized.
• Strong emphasis on professional development and knowledge sharing.
• Focus on making a global impact through AI-assisted design.