Executive Assistant

The company seeks a Senior Executive Assistant to provide high-level administrative and strategic support to the Director and Head of Strategy in Bern. This hybrid role requires strong organizational skills and proficiency in English and German.

This position serves as a key support function for the Director and Head of Strategy, requiring a proactive and structured professional to manage complex administrative tasks and facilitate strategic initiatives. The role operates at 80-100% capacity and reports directly to the Head of Strategy.

Responsibilities

• Deliver comprehensive administrative and organizational assistance to the Director and Head of Strategy.
• Draft agendas, briefing materials, meeting minutes, and track follow-up actions for Board, Advisory Committee, and internal gatherings.
• Manage logistics and documentation for internal and external meetings, workshops, retreats, and events.
• Serve as the primary coordination and contact point for the Advisory Committee, ensuring seamless information flow across departments.
• Assist in planning and monitoring strategic and operational projects.
• Help prepare reports, presentations, and internal communications related to Directorate and strategy matters.
• Maintain organized records and manage operational tools such as Asana and SharePoint.

Requirements

• Commercial education or a bachelor's degree in business, communication, or a related field.
• At least five years of experience in executive support roles within the Swiss context.
• Strong proficiency in digital collaboration tools including MS Teams, SharePoint, Asana, and Miro.
• Excellent written and oral communication skills in both English and German.

Nice to have

• Knowledge of French or Spanish is considered a significant advantage.

What the company offers

• Join an institution dedicated to developing, testing, and applying innovative solutions for contemporary challenges.
• Work in an intercultural, multidisciplinary, and highly stimulating environment.
• Employment within a foundation with salary levels aligned with the standards of the University of Bern.
• A modern workplace located in the heart of Bern's Old Town.
• Attractive employment conditions – including flexible working hours and home-office options.

About the company

The company is an institution that develops, tests, and applies innovative solutions for the pressing challenges of our time. The work environment is intercultural, multidisciplinary, and highly stimulating.

• The company is an institution that develops, tests, and applies innovative solutions for the pressing challenges of our time.
• The work environment is intercultural, multidisciplinary, and highly stimulating.