Executive Assistant CPCO

The company seeks a Senior Executive Assistant to provide high-level administrative and organizational support to the Chief People & Culture Officer and VP Global Total Reward in Zurich.

This position acts as a trusted partner to senior leadership, ensuring efficient coordination, clear communication, and strong stakeholder engagement. The role is central to enabling effective leadership and smooth daily operations within the organization.

Responsibilities

• Optimize the CPCO's schedule to focus on high-value priorities
• Coordinate complex meeting schedules, prepare briefing materials, and manage follow-ups
• Arrange all travel logistics, including flights, accommodation, and visas
• Process invoices, set up vendors, and handle expense reporting
• Prepare presentations and documentation for internal and external engagements
• Serve as a professional point of contact for stakeholders
• Build strong working relationships across all organizational levels
• Ensure clear and timely communication between leadership and key partners
• Maintain strict confidentiality regarding sensitive HR matters
• Organize the annual Chairman's Awards
• Support team events, leadership meetings, and offsites
• Coordinate onboarding processes for new hires

Requirements

• Commercial apprenticeship with further education as an Executive Assistant or equivalent
• 7–10 years of experience supporting senior executives in multinational environments
• Proven experience supporting C-suite leaders, preferably in HR or people-centric functions
• Fluency in German and/or Swiss German and English
• Strong proficiency in Microsoft 365
• Experience in complex, matrixed organizations
• Familiarity with Concur, SAP, SuccessFactors, and ServiceNow
• Understanding of HR processes and organizational dynamics
• Experience leading or contributing to an assistant network

Nice to have

• Additional languages