Consultant Project Excellence

Arcondis AG seeks a Consultant Project Excellence to lead life sciences projects using PMI/PRINCE2 standards, ensuring compliance and operational efficiency in a global, mission-driven environment.

As a mid-level Consultant Project Excellence at Arcondis AG, you will independently manage work packages and smaller projects within the healthcare and life sciences sectors. Your primary objective is to apply traditional project management principles to structure, plan, and execute initiatives that adhere to strict scope, timeline, and budget constraints while ensuring regulatory compliance.

Responsibilities

• Independently manage work packages or small-scale projects, ensuring alignment with scope, schedule, and budget.
• Apply established project management frameworks such as PMI or PRINCE2 to structure and execute life sciences projects.
• Lead specific project components including risk management, stakeholder engagement, and documentation.
• Identify and mitigate project risks and dependencies, proactively resolving issues.
• Support governance processes, including status reporting, steering committees, and regulatory compliance.
• Analyze project performance data to identify process optimizations and contribute to continuous improvement.
• Develop and refine best practices, templates, and tools for project execution in the life sciences sector.
• Evaluate and recommend new project management tools or methodologies to enhance efficiency and compliance.
• Participate in lessons-learned exercises to document findings and improve future project execution.
• Build trust with clients by understanding their needs and aligning project outcomes with business objectives.
• Manage day-to-day stakeholder interactions, ensuring clear communication and expectation management.
• Assist in leading client workshops and project reviews, providing structured recommendations.
• Support client onboarding by clearly defining project methodologies and expectations.
• Mentor junior team members on project management methodologies and tools.
• Collaborate with cross-functional teams to drive project success and facilitate knowledge sharing.
• Resolve minor team conflicts and contribute to a collaborative project environment.
• Identify opportunities to expand project scope or introduce additional services within existing engagements.
• Support the development of proposals and client pitches, leveraging project management best practices.
• Assist in crafting case studies and whitepapers showcasing successful project execution.

Requirements

• Bachelor’s, Master’s, or PhD in Business Administration, Engineering, Life Sciences, or a related field.
• 2-4 years of experience in traditional project management (PMI, PRINCE2, or equivalent) within life sciences or regulated industries.
• Hands-on experience with project planning, scheduling, risk management, and stakeholder communication.
• Exposure to project governance, compliance, and reporting frameworks.
• Strong knowledge of PMI or PRINCE2 methodologies, including project lifecycle, work breakdown structures (WBS), and scheduling.
• Proficiency in project management tools such as MS Project, Smartsheet, or JIRA.
• Ability to track and manage KPIs, budgets, and performance metrics for projects.
• Understanding of operational excellence methodologies (e.g., Lean, Six Sigma) to improve project execution.
• Experience with resource and capacity planning to optimize project team performance.
• Knowledge of the life sciences industry (pharma, medtech, public health), including regulatory requirements impacting projects.
• Understanding of GxP and compliance considerations in project delivery.
• Ability to engage with clients, lead meetings, and present complex information in an accessible manner.
• Strong interpersonal skills to build relationships and manage expectations with cross-functional teams.
• Strong analytical mindset with the ability to identify root causes and propose structured solutions.
• Capability to apply data-driven decision-making to project challenges.
• Ability to manage uncertainty and adjust project plans in response to evolving requirements.
• Confidence in making risk-based decisions and presenting options to stakeholders.
• Ability to manage multiple projects or workstreams simultaneously, ensuring on-time delivery.
• Developing skills in delegation and prioritisation of tasks.
• Ability to work in multicultural teams and international project environments.
• Sensitivity to cultural differences in client interactions and project management styles.
• Fluent in English and German, both written and spoken.

About the company

Arcondis AG is a medium-sized international consulting firm dedicated to the life sciences sector, with an exclusive focus on healthcare and life science industries. Since 2001, the company has been managing challenges and solving problems for clients in compliance, business processes, information technology, and digital transformation. The firm is owned by a charitable Foundation, which drives its commitment to contributing to social causes every year. Arcondis aims to make healthcare better by improving the lives of people through its work, fostering a culture of collaboration, innovation, and community.

• Focus on creating value through cross-functional, sophisticated delivery methodologies and intelligent implementation.
• Clients appreciate the unique skillsets, pragmatic approach, and winning mindset of the team.
• Owned by a charitable Foundation, with a commitment to contributing to social causes annually.
• Motto: 'We make healthcare better,' reflecting a commitment to improving lives through work.
• Culture fosters collaboration, innovation, and a sense of community.
• Embraces diversity and inclusivity, with a belief in giving back to the community.