Project Administrator 40% (f/m/d)

ABB Power Grids seeks a Project Administrator (40%) in Baden, CH, to provide administrative and organizational support to the Project Management Department.

This position delivers professional administrative and organizational assistance to the Project Management Department. The role supports the Head of Project Management and project managers to ensure efficient project execution and communication.

Responsibilities

• Coordinate and maintain administrative infrastructure for the Project Management Department, including office support and team coordination.
• Coordinate travel arrangements and monthly project review meetings in collaboration with project managers and department heads.
• Arrange Factory Acceptance Test meetings, including agenda preparation, customer invitations, and logistics.
• Monitor weekly time accounting and follow up with team members for missing or incomplete entries.
• Support local order handling and material ordering processes with internal stakeholders.
• Provide communication and coordination support between project team members, customers, suppliers, and other stakeholders.
• Support the Head of Project Management with PowerPoint presentations, Excel-based statistics, reports, and team events.
• Maintain project documentation for ongoing and closed projects, ensuring completeness and accuracy.

Requirements

• Previous experience in project administration, project coordination, office administration, or a comparable support function.
• Strong organizational skills with the ability to prioritize, multitask, and follow up reliably.
• Proficiency in Microsoft Office applications, especially Outlook, Excel, PowerPoint, and Teams.
• Excellent communication and coordination skills with a professional and service-oriented approach.
• High attention to detail, accuracy, confidentiality, and a strong sense of ownership.
• Ability to work independently, proactively, and collaboratively in an international project organization.
• Very good written and spoken English skills.

Nice to have

• Experience with ERP or document management systems.
• German or additional languages.

What the company offers

• Benefits designed to create real value, fostering engagement, performance, and growth.
• Flexible working practices to optimize personal and business performance.
• An environment where employees can develop their skills and grow.

About the company

The company believes great work thrives in an environment where people feel genuinely supported and fairly rewarded. The company prioritizes well-being to create a workplace where personal and organizational success grow together.

• The company believes great work thrives in an environment where people feel genuinely supported and fairly rewarded.
• The company prioritizes well-being to create a workplace where personal and organizational success grow together.