Coordinator, Administration Support (m/f/d)

The company seeks a Coordinator, Administration Support to assist the SVP People Lead in Europe and manage engagement initiatives in Zurich and Zug. This mid-level, full-time role focuses on administrative coordination, stakeholder relations, and operational support.

This position serves as a key support function for the SVP People Lead across Europe, with a specific focus on driving engagement initiatives within the Zurich Lightcube and Zug locations. The People Team depends on this role to ensure daily operations run efficiently through diary management, meeting coordination, apprentice oversight, and the planning of engagement activities.

Responsibilities

• Establish and maintain productive relationships with internal stakeholders while providing administrative assistance.
• Create an annual engagement strategy and oversee its execution.
• Manage community champions to facilitate the implementation of engagement initiatives.
• Process budget-related tasks, expense reports, and purchasing procedures.
• Address incoming emails and handle inquiries with appropriate responses.
• Generate, update, and maintain reports while ensuring data accuracy in relevant systems.
• Arrange logistics for travel, events, meetings, and training sessions.

Requirements

• Previous experience in administrative, support, or engagement planning positions.
• Strong customer service mindset.
• Outstanding written and verbal communication abilities.
• Competence in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Detail-oriented with a proactive approach and strong interpersonal capabilities.
• Ability to work effectively within a team and anticipate requirements.
• German language proficiency is preferred.

About the company

The organization prioritizes the development of existing talent, focusing on professional growth before bringing in new hires. It operates on the belief that its workforce is the primary driver of its overall success.

• Emphasis on internal professional development and growth.
• Recognition that employees are central to the company's achievements.