Executive Assistant to COO & CFO (100%)

The company seeks an Executive Assistant to support the COO and CFO in Schaffhausen on a 50/50 basis, ensuring smooth daily operations and serving as a central contact point.

This position supports the COO and CFO in Schaffhausen equally, playing a key role in daily operations and acting as a central contact point within the organization.

Responsibilities

• Manage complex schedules and coordinate appointments at C-Level and with the Richemont Group.
• Prepare meetings, take minutes, and provide organizational and administrative support for the COO and CFO.
• Plan all travel, process visa formalities, and handle expense reports.
• Plan, organize, and coordinate events, team events, workshops, and internal and external visits.
• Create PowerPoint presentations, strategy documents, analyses, and reports.
• Create Intranet articles for the department and draft communications.
• Act as a DocuSign Administrator.
• Participate in projects and serve as a point of contact for various team questions.

Requirements

• Commercial education and further training as a Management Assistant with a Swiss Federal Diploma (eidg. FA).
• Several years of experience as an Executive Assistant in a similar role in a creative and dynamic environment.
• Profound user knowledge in Microsoft Office (PowerPoint, Excel, Word), Microsoft Teams, OneNote, SharePoint, and a general affinity for digital programs.
• Fluency in German and English.

Nice to have

• Further training in Digital Office Management or similar.
• Fluency in French.

What the company offers

• Daily food & beverage allowance of CHF 7.
• Yearly health insurance contribution of CHF 2'340 for full-time contracts.
• Annual contribution to public transportation abonnements of up to CHF 1'500 for contracts of at least one year.
• 25 days vacation annually (30 days as of the age of 50), plus 5 additional bridge compensation days.
• Special conditions on selected IWC & Richemont products.
• Diverse health & wellbeing initiatives and programs, including financial support for external childcare.
• Access to the IWC Sport Club (est. 1972) for sport enthusiasts.
• Attractive workplace adjacent to the river rhine, inviting for social activities amongst colleagues.
• Memorable internal events (Christmas, summer after work drinks, etc.).

About the company

The company leverages the advantage of being a global company with an international workforce. The company employs the best experts who are trusted to make informed decisions, dare to implement their ideas, and take ownership of their actions. The company values diversity regardless of origin, beliefs, age, love, or disability. The company combines tradition with innovation and attaches great importance to change management, training and further education as well as personal development.

• The company leverages the advantage of being a global company with an international workforce.
• The company employs the best experts who are trusted to make informed decisions, dare to implement their ideas, and take ownership of their actions.
• The company values diversity regardless of origin, beliefs, age, love, or disability.
• The company combines tradition with innovation and attaches great importance to change management, training and further education as well as personal development.