Global Commercial Administrative Assistant (m/f/d)

Givaudan seeks a Global Commercial Administrative Assistant in Vernier to support the Worldwide Account Manager with complex administrative, logistical, and data management tasks for a major commercial account.

This position acts as the central administrative hub for the Global Account Manager of a significant commercial account, reporting directly to the Worldwide Account Manager based in Vernier, Switzerland. The role is critical for ensuring the smooth execution of daily operations, managing high-level logistics, and supporting global department projects to help the team achieve its strategic objectives.

Responsibilities

• Handle daily administrative duties, such as managing intricate calendars, scheduling important meetings, and maintaining organized filing systems.
• Coordinate all international travel logistics and process expense reports in a timely manner.
• Maintain office organization and serve as the primary point of contact for departmental inquiries, using problem-solving skills to resolve issues.
• Provide administrative coordination for various departmental initiatives and activities.
• Organize logistics for internal and customer meetings, including selecting venues, arranging catering, setting up technology, and handling follow-ups.
• Compile, analyze, and present departmental data for reports and strategic planning, highlighting trends to aid decision-making.
• Execute basic data tasks related to customer and internal systems.
• Maintain systems and manage data to ensure accurate sales information in SAP PCDM and SST.
• Prepare meeting agendas, record detailed minutes, and track action items to ensure accountability.
• Work with team members to gather content for presentations and create clear, impactful slides.

Requirements

• High School diploma or equivalent practical experience.
• At least 10 years of experience in an administrative support capacity.
• Fluency in both English and French.
• Strong proficiency in Microsoft 365, advanced Excel, project management tools, and databases.
• Ability to handle confidential personal and business information with discretion.

Nice to have

• Additional education or certification in administration or a related field.
• Prior experience working within global or corporate functions.

What the company offers

• Healthcare support.
• Paid time off and family leave.
• Retirement plan.
• Access to sport and leisure clubs.
• Company shop.
• Staff restaurant.
• Mobility allowance.

About the company

Givaudan is a global organization with more than 17,000 employees worldwide. The company actively values diverse perspectives, recognizing the importance of different cultures, backgrounds, and experiences in its workforce.

• The company employs over 17,000 people globally.
• Diversity of culture, background, and experience is highly valued.

How to apply

Documents to submit:

• CV
• Cover Letter
• Diplomas
• Work Certificates