Human Resource Specialist

Arcondis AG seeks a Junior Human Resource Specialist to manage end-to-end HR administration and recruitment support within its People & Culture team.

This position sits within the People & Culture function of a global consulting firm specializing in healthcare and life sciences. The role is responsible for handling administrative processes throughout the entire employee lifecycle, ensuring smooth operations and compliance.

Responsibilities

• Manage HR administrative tasks from start to finish for all employees.
• Create and maintain employment contracts, addendums, and official certificates.
• Keep employee records accurate and up-to-date in HR systems to ensure audit readiness.
• Assist with payroll and benefits by submitting necessary employee changes and documents.
• Ensure all activities comply with local labor laws, company policies, and governance rules.
• Prepare documentation and reports to support internal and external audits.
• Act as the primary contact for staff and managers regarding HR policies and administration.
• Generate HR reports, dashboards, and workforce metrics to track performance.
• Analyze HR data to monitor recruitment and operational effectiveness.
• Help improve HR processes through standardization, automation, and digital tools.
• Join regional and global HR projects to learn about Shared Services best practices.
• Maintain data consistency across global HR databases and systems.
• Handle full-cycle recruitment tasks including sourcing, screening, and interview scheduling.
• Collaborate with hiring managers to align recruitment efforts with business needs.
• Find candidates via LinkedIn, job boards, social media, referrals, and professional networks.
• Promote and manage the Employee Referral Program.
• Coordinate offer letters, reference checks, background screenings, and pre-employment checks.
• Track and report on recruitment metrics to evaluate hiring success.
• Support employer branding efforts and recruitment marketing campaigns.
• Provide general office administration support and coordinate with vendors.
• Help organize employee engagement events and internal communications.
• Offer administrative assistance for HR projects, meetings, and daily operations.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• 1–2 years of experience in HR operations, recruitment, or administrative roles.
• Solid understanding of HR processes, documentation standards, and data management.
• Proficiency in Microsoft 365 and familiarity with HRIS or ATS platforms.
• High attention to detail with strong organizational abilities.
• Knowledge of confidentiality, data protection, and compliance standards.
• Excellent communication and interpersonal skills for working in multicultural teams.
• Proactive, reliable, and service-oriented mindset with a desire to learn.
• Ability to work independently while collaborating effectively in a global setting.

About the company

Arcondis AG is a medium-sized international consulting firm dedicated to the Life Sciences sector, driven by a unique and inspiring culture. Owned by a charitable Foundation, the company actively contributes to social causes and embraces diversity and inclusivity. Its motto, 'We make healthcare better,' reflects a deep commitment to improving lives, with leadership expected to lead by example and foster a collaborative, innovative community.

• Medium-sized international consulting firm focused on Life Sciences.
• Owned by a charitable Foundation that supports social causes annually.
• Motto: 'We make healthcare better,' emphasizing a commitment to improving lives.
• Culture built on collaboration, innovation, and a strong sense of community.
• Leadership leads by example, demonstrating dedication to mission and values.
• Embraces diversity, inclusivity, and giving back to the community.