Specialist, Event Management

Forum Fribourg SA seeks a Specialist, Event Management in Geneva for a hybrid role. The position focuses on coordinating logistics, operations, and delivery for global events, requiring a blend of project management and stakeholder coordination skills.

This position supports the Event Management team in leading the operational planning and execution of global events. The specialist will coordinate and carry out operational activities across event logistics, venue management, and delivery, working on-site three days per week to ensure seamless execution.

Responsibilities

• Manage session logistics, including room setup, technical needs, catering, and interpretation services.
• Organize catering for participants and staff, including special receptions.
• Handle accommodation and travel logistics by collaborating with internal teams and external vendors.
• Oversee staff registration, travel arrangements, visa processes, and internal communications.
• Recruit, deploy, and train attendants and external staff for onsite event support roles.
• Plan transportation services, such as airport transfers, shuttles, VIP transport, signage, and maps.
• Coordinate the shipment and delivery of event materials and equipment.
• Implement sustainable event practices to reduce environmental impact and waste.
• Ensure operational readiness from planning through onsite execution by managing timelines, stakeholders, and service providers.
• Manage procurement and contracting for event services.
• Apply security principles and operational procedures throughout event planning and delivery.
• Participate in post-event debriefs, operational reviews, and continuous improvement initiatives.

Requirements

• University degree in Business, Communications, Hospitality, Event Management, Logistics, Operations Management, or a related field.
• At least 3 years of professional experience in operations, logistics, event operations, or similar areas.
• Proven experience coordinating operational or logistics workstreams, including working with suppliers and service providers.
• Proficiency in Microsoft Office applications.
• Fluency in English with strong written and verbal communication skills.

Nice to have

• Experience supporting international events.
• Familiarity with Salesforce and project management tools.
• Knowledge of French and/or German.

What the company offers

• Join an independent and impartial organization with over 55 years of connecting leaders to address global challenges and drive progress.

About the company

Forum Fribourg SA operates as part of the World Economic Forum, an international organization for public-private cooperation. The Forum engages leading political, business, and societal figures to shape global, regional, and industry agendas.

• The organization fosters collaboration among top leaders to address global challenges.
• The company has a long history of connecting leaders to move the world forward.