Senior Event & Project Specialist

SHL Medical seeks a Senior Event & Project Specialist to independently manage and execute events across Switzerland, Taiwan, and North America, ensuring timely delivery and seamless on-site coordination.

This position focuses on the end-to-end preparation and execution of events, requiring independent project management and cross-functional collaboration with regional sales teams. The specialist ensures successful participant engagement, on-time delivery, and continuous improvement through detailed post-event analysis.

Responsibilities

• Manage event planning and execution from initiation to completion without direct supervision.
• Guarantee that all projects and events are completed according to schedule.
• Oversee administrative tasks and logistical arrangements for events.
• Partner with event organizers, suppliers, and stakeholders to guide participants and ensure smooth operations.
• Communicate with relevant parties to meet deadlines and address issues promptly.
• Maintain and update detailed project timelines in the project management tool to track task status.
• Collaborate with the event manager to monitor budgets and analyze potential future events.
• Lead on-site event execution and participant coordination.
• Coordinate with team members and vendors for on-site setup to ensure seamless execution.
• Address and resolve any unforeseen issues or emergencies during events.
• Gather first-hand impressions and learnings to implement improvements for future events.
• Conduct post-event evaluations, including attendee feedback analysis, content deliverable finalization, asset organization, and follow-up action completion.

Requirements

• Minimum of 5 years of experience in event management, hospitality, or a related field.
• Highly organized, detail-oriented, reliable, and efficient.
• Excellent bilingual English and Chinese language skills for speaking and writing to collaborate with regional teams.
• Proficiency in Microsoft Office applications, particularly PowerPoint and Excel.
• Willingness to travel to support key events as needed.
• Strong communication and interpersonal skills to interact effectively with team members, vendors, and stakeholders.

Nice to have

• Knowledge of project management, including planning, management, and execution.
• Proven experience in event planning and execution, preferably in the medical or pharmaceutical industry.
• Solutions-oriented with a positive attitude towards challenges and the ability to work well under pressure.