Administrative Business Partner

RMIT Professional Resources AG seeks a Senior Administrative Business Partner in Zürich for a hybrid contract role, focusing on executive support and site culture.

This position is responsible for independently handling complex administrative duties for executives and teams. The role also plays a part in fostering site culture and managing internal communications.

Responsibilities

• Manage intricate calendars, meetings, and scheduling for various stakeholders across different time zones.
• Coordinate meeting logistics, including room booking, equipment setup, attendee lists, agendas, and supporting documents.
• Arrange travel for executives and teams, including all pre- and post-travel administrative tasks.
• Process expense reports, invoices, purchase orders, and other budget-related administrative activities.
• Assist with event and program delivery, covering logistics, vendor management, compliance, and risk escalation.
• Support site culture initiatives, internal communications, and cross-functional process improvements.

Requirements

• Minimum of 8 years of experience in an administrative business partner, executive support, or similar coordination role.
• Strong background in calendar management, travel coordination, expense administration, and facilities support.
• Proven ability to lead large projects or events from initiation through to delivery in an ambiguous environment.
• Excellent written and verbal communication skills with the ability to build trust with senior stakeholders.
• Native-level English proficiency.
• High level of discretion and confidentiality.
• Strong organization and prioritization skills.
• Collaborative, proactive, and solution-oriented mindset.