Business Assistant, AEW&C Program Management

Saab Bofors Dynamics Switzerland Ltd seeks a Business Assistant for its AEW&C Program Management team to provide administrative support and coordination within a defense and security environment.

This position serves as the administrative backbone for Programme Management teams and the wider organization. By handling logistical and operational tasks, the role enables Programme Managers to concentrate on customer delivery. The assistant works closely with the Programme Management Office Manager as an integral member of the programme team.

Responsibilities

• Organize and prepare meetings by creating agendas, gathering materials, and managing documentation.
• Track and follow up on decisions and action items resulting from meetings to ensure effective execution.
• Offer daily administrative assistance to Programme Managers to keep operations running smoothly.
• Arrange domestic and international travel logistics for team members.
• Coordinate customer visits and internal events associated with specific programmes.
• Facilitate clear and timely information flow across various programmes and teams.
• Support personnel within the programmes with administrative tasks such as onboarding, managing distribution lists, and handling documents.
• Engage with the assistant network within the Business Unit to share best practices and working methods.

Requirements

• Previous experience in a similar assistant, coordinator, or administrator role, ideally within a project or programme setting.
• Strong organizational and planning capabilities with a keen eye for detail.
• Effective written and verbal communication skills.
• Proficiency in MS Office applications, including Outlook, Word, PowerPoint, and Excel, or equivalent software.
• Ability to pass a security vetting process in accordance with current security protection regulations.

What the company offers

• The opportunity to further shape and develop the role based on individual skills, experience, and interests.

About the company

Saab is a prominent defense and security company dedicated to helping nations protect their people and society. The organization designs, manufactures, and maintains advanced systems in aeronautics, weapons, command and control, sensors, and underwater technologies. Its culture encourages curious minds, brave pioneers, and unique perspectives to achieve extraordinary results.

• Saab values curious minds, brave pioneers, and unique perspectives to achieve the extraordinary.
• The company is a leading defense and security organization with a purpose to help nations keep their people and society safe.