Strategy Coordinator and Executive Admin

CSL Behring Vifor seeks a Strategy Coordinator and Executive Admin to support the Strategy & Corporate Development team with logistical, administrative, and analytical tasks in Switzerland.

This position serves as a central support hub for the Strategy & Corporate Development team, ensuring seamless operations through comprehensive coordination and logistical assistance. The role is critical in enabling the team to maintain effective engagement with high-profile internal and external stakeholders, including senior management and external partners.

Responsibilities

• Coordinate external meetings with investment banks, venture capitalists, and executives from biotech and pharmaceutical companies.
• Organize internal meetings involving senior leadership and provide cross-functional support.
• Manage all travel logistics, including flights, accommodation, transfers, and visa processing.
• Handle event logistics and coordinate travel arrangements for team members.
• Process invoicing and expense reports, including sending invoices to Accounts Payable and liaising with vendors.
• Complete expense reports using Concur for the team and designated leaders.
• Maintain accurate records and manage financial administration processes.
• Assist with external meeting requests by sending invitations, booking rooms, and registering attendees.
• Compile, format, and distribute materials, including summaries of investment bank and VC reports.
• Design and produce complex documents, such as reports and presentations.
• Provide executive administrative support to the VP of Strategy & Corporate Development and other senior executives.
• Proactively manage diaries and travel schedules, assist with agenda preparation, and attend key meetings.
• Support the CFO’s executive assistant during CFO site visits across Europe.
• Provide wet ink signatory support when required.

Requirements

• Proven experience in an administrative or coordinator role, preferably within strategy, finance, or a related field.
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Experience in organizing events and coordinating travel logistics.
• Familiarity with financial administration processes such as invoicing and expense reporting.
• Experience in providing executive support to senior leaders with a strict sense of professional ethics and ensure confidentiality.

Nice to have

• A diploma or degree in Business Administration, Finance, or a related field.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Concur, Nasdaq, and other relevant software tools.
• Well-developed/proficient skills in all Microsoft packages, with the ability to learn new systems quickly.

What the company offers

• Information on CSL benefits and well-being support is available.

About the company

CSL Behring is a global leader in biotherapeutics, driven by the promise to save lives. The company discovers, develops, and delivers innovative therapies for conditions in immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. Inclusion and Belonging is at the core of the company's mission, and the company fosters a culture of curiosity and empathy.

• CSL Behring is a global biotherapeutics leader driven by the promise to save lives.
• The company discovers, develops and delivers innovative therapies for conditions in immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas.
• Inclusion and Belonging is at the core of the company's mission.
• The company fosters a culture of curiosity and empathy.